Reporting to the Events Manager, the Key Performance Areas will include:
Arrangement of catering.
Order supplies and audiovisual equipment.
Make travel arrangements.
Order event signage and ensure appropriate décor (floral, linens, color schemes, etc.) to meet expectations of the selected event.
Conduct research on each project prior to the event.
Manage site visits.
Create and oversee room layouts for each event.
Propose new ideas to improve the event planning and implementation process.
Serve as liaison with vendors on event-related matters.
Assist with managing on-site production related queries.
Prepare name tags; notebooks; packages; gift bags; registration lists; seating cards, etc.
Assist with budget preparations.
Provide periodic progress reports to manager on each event/project.
Keep track of event finances, invoicing and reporting.
Manage the events calendar.
Responsible for below the line advertising; branding and promotional gifts.
Excellent communication skills: including writing; proof reading skills and speaking.
Ability to manage multiple projects/work assignments at the same time.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Excellent customer service and work ethic.
At least 3 years’ experience in office administrative management.
At least 1 year experience coordinating special events.
Proficient in using the latest versions of Microsoft Word; Excel; PowerPoint; Access and mail merges; email and web searches.
A valid driver’s licence
Ability to work under pressure and to meet deadlines.
Willingness to work irregular and long hours.
Closing date: 6 June 2014.
If you possess the criteria and qualifications as stated, please send your application form together with a detailed CV to email@example.com
Only shortlisted applicants who meet the criteria will be contacted. If you have not received a response within 14 days after closing of the advert, please accept that your application was not successful.
Does this position interest you?
Send us an email and we’ll get in touch: firstname.lastname@example.org