Do you know the difference between your Statement of Results & National Senior Certificate?
Umalusi describes some of the process and procedures involved in obtaining national certificates.
A Statement of Results document is issued when the results are released by the assessment body. While his document reflects the matriculant’s results, it is not a certificate. It is a temporary document which is replaced in due course by a certificate issued by Umalusi.
Matriculants are expected to ensure that the personal information on the SoR is correct. If it is incorrect, the school principal must be notified so that it can be corrected before the certificate is issued.
Checking the accuracy of your personal details on the SoR at this stage of the process is very important because changing the information on a certificate cannot always happen.
The issuing of certificates is Umalusi’s responsibility and happens after the re-marking and re-checking processes have been completed, annually.
The four major certificates include; the National Senior Certificate(NSC),the National Certificate (Vocational)(NC:V), the General Education and Training Certificate (GETC), and the Senior Certificate (SC).
Umalusi will issue a certificate in cases where the person has met all the qualification requirements.
In addition where the requirements for the whole qualification were not achieved, a subject statement will be issued, which states that the person has met the minimum requirements in one or more subjects.
Certificates are released in April or May of the year following the November exams, or in the case of supplementary exams, in July or August. All candidates must approach their school, college or learning centre not later than 5 months after the release of results, to collect their Umalusi certificate or subject statement.
ERRORS ON CERTIFICATE
Sometimes, even with the most careful processes, mistakes do happen. So, within the six month period after certification, but not later than a year after the examination, Umalusi will consider a request for a re-issue under certain conditions:
• If there is a mistake on the certificate, with regard to some aspect of the personal details, as a result of a registration error by the school or the assessment body, Umalusi will consider a re-issue;
• If there is a mistake on the certificate, either with regard to a subject mark, subject choice or a change in result because of an error by the school or other registered institution or the assessment body, Umalusi will consider a re-issue. Procedure for applying for a re-issue
The following procedure must be followed when applying for a re-issue:
• the request for a re-issue must be made through a public assessment body, that is a provincial department of education, or an independent assessment body;
• the original certificate, a detailed explanation supporting the request as well as the relevant documents must be submitted with the application. It is important to note that a change to an original certificate will only be considered if the original certificate is returned.
Umalusi will consider amending certificates where:
• A person’s sex-description has been altered in accordance with the Alteration of Sex Description and Sex Status Act, 2003;
• An identity document, an ID number or date of birth has been changed as a result of an error made by the Department of Home Affairs;
• The candidate is found to share the same identity number with another person, and the ID number has been changed unilaterally by the Department of Home Affairs.
Changes which cannot be reflected once a certificate has been issued:
• where an identity document was issued after the examination, and the personal information does not match that on the certificate;
• where a change of personal details is due to marriage or civil union;
• where a change of personal details happens through a legal process.
Submit a copy of your certificate to a prospective employer or an institution of further learning as proof of achievement of the qualification.
And finally, having different information on your ID and on the certificate does not make the certificate invalid, as the certificate is issued against information as registered at the point of writing the examination. Therefore Umalusi also offers a verification service against which a certificate can be verified with regard to its authenticity.